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Itemized security deposit statement

The statement a landlord sends after move-out: deposit held, any interest, each deduction with its reason and cost, and the balance returned.

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Deposit

currency
currencyOnly where the law or the lease requires interest. Leave blank otherwise.

Deductions

Deduction 1
Deduction 2
Deduction 3

What a good statement shows

A tenant should be able to read the statement and see exactly why each amount was kept. List each deduction separately, say how you worked out the cost (a receipt, a contractor's estimate, an hourly rate), and point to the move-in and move-out photos. Vague lines such as "cleaning and repairs" are the first thing a tenant, a deposit scheme or a court will question.

  • Use the same currency as the lease. The totals are worked out for you.
  • Add interest only where the law or the lease requires it.
  • Don't charge for normal wear and tear: faded paint, light scuffs and worn carpet from everyday living.
  • Send it to the forwarding address, and keep proof you sent it.

Start from the move-out inspection, which carries the proposed deductions room by room.

Local rules we checked

Rules change and local laws can add more. Follow the source link before you rely on one.

  • New York

    Within 14 days after the tenant moves out, the landlord must give an itemized statement of any amount kept and return the rest. Missing the deadline forfeits any right to keep any of the deposit.

    Source
  • California

    Itemized statement and refund within 21 days after move-out, with copies of receipts or invoices when deductions exceed $125.

    Source
  • Massachusetts

    Refund within 30 days after the tenancy ends, with any deductions on an itemized list sworn under the pains and penalties of perjury.

    Source
  • Washington State

    A full and specific statement of the basis for keeping any of the deposit, with documentation, and any refund within 30 days after the tenancy ends and the tenant vacates.

    Source
  • England

    The deposit must be returned within 10 days of the landlord and tenant agreeing how much comes back. If they disagree, it stays protected in the scheme until the dispute is resolved.

    Source
Fact-checked October 24, 2026

Generalises the printed statement in Roofy’s security deposit tracker for any currency. US state deadlines come from that tool’s fact-checked sources (2026-10-12); NY and England were re-checked today.

Sources

  1. General Obligations Law § 7-108: Security deposits (residential) · New York State Senate (accessed October 24, 2026)
  2. Know Your Rights as a California Tenant: Security Deposits (Civ. Code §1950.5) · California Attorney General (accessed October 12, 2026)
  3. Massachusetts General Laws c.186 §15B: Security deposits · Massachusetts Legislature (accessed October 12, 2026)
  4. RCW 59.18.280: Moneys paid as deposit or security; statement of basis for retaining · Washington State Legislature (accessed October 12, 2026)
  5. Tenancy deposit protection · GOV.UK (accessed October 24, 2026)

General information, not legal, tax or financial advice. Rules change; confirm with the agency or a professional before you act.