Compare, don't guess
This checklist uses the same rooms and items as the move-in checklist. For each item, copy the condition from the move-in report, record it now, and describe what changed. Only damage beyond normal wear and tear should carry a proposed deduction, and every amount should have a reason you can show.
- 1
Do a walk-through first
One to two weeks before the end, walk through together so the tenant can fix or clean things before leaving. - 2
Inspect again when the home is empty
Use the same rooms and the move-in photos. Take new photos from the same angles. - 3
Note keys and meters
Count every key returned and read each meter so final bills are right. - 4
Sign the record
Both sign the inspection. Signing records what you saw; it isn’t agreement to the deductions. - 5
Send the deposit statement
List each deduction with its reason and cost, and return the rest by the local deadline.
Next: the itemized deposit statement (landlords) or the deposit return request letter (tenants).